Privacy Policy

1. What Personal Data We Collect

We collect the following types of personal data:

a. Information You Provide

  • Name, email address, and other contact details
  • Account login credentials
  • Any content you submit in our forums or community spaces
  • Billing and payment details (processed securely via third-party services)

b. Information Collected Automatically

  • IP address, browser type, device ID
  • Website usage data (e.g., pages visited, time spent, referral source)
  • Cookies and similar tracking technologies (see Section 10)

2. Lawful Bases for Processing (GDPR Requirement)

We collect and process personal data based on one or more of the following legal grounds:

  • Consent – You voluntarily give us your data (e.g., signing up for emails or creating an account)
  • Contract – To provide you with access to paid services or support
  • Legal Obligation – Where required by applicable law
  • Legitimate Interests – To operate, maintain, and improve our services (balanced with your privacy rights)

3. How We Use Your Information

We use your data to:

  • Provide access to courses, digital content, and community forums
  • Respond to inquiries and provide customer support
  • Send communications (e.g., onboarding, service updates, marketing — if consented)
  • Process payments securely via third-party providers
  • Monitor website performance and improve functionality
  • Ensure community safety and enforce Terms of Use

4. How We Share Your Information

We do not sell, rent, or trade your personal data.
We may share data only as needed with:

  • Payment processors (e.g., Stripe, PayPal)
  • Email marketing platforms (e.g., ConvertKit, MailerLite)
  • Website hosts or analytics providers (e.g., EzyCourse, Google Analytics)

All third parties are contractually bound to comply with data protection laws and must only process data for specific, limited purposes.

5. International Transfers of Data (GDPR Requirement)

Your data may be processed or stored in countries outside of your own jurisdiction (including Canada and the United States).
If you are located in the EU or EEA, we ensure any cross-border transfers comply with GDPR by using one or more of the following safeguards:

  • Processing in a country deemed to have adequate protections (e.g., Canada)
  • Standard Contractual Clauses (SCCs) for non-EU processors
  • Contracts that enforce data protection standards equivalent to the GDPR

6. Data Retention

We retain your personal data only as long as necessary to:

  • Fulfill the purposes described in this policy
  • Comply with legal obligations
  • Enforce agreements
  • Resolve disputes

When data is no longer needed, we securely delete or anonymize it.

7. Your Rights

Under Canadian law and the GDPR, you have the right to:

  • Access your personal data
  • Correct inaccurate or incomplete data
  • Withdraw consent at any time
  • Request erasure of your data (“right to be forgotten”)
  • Restrict processing under certain circumstances
  • Object to processing based on legitimate interest
  • Data portability (receive a copy of your data in machine-readable format)

To exercise these rights, email us at micajringo@proton dot me. We will respond within the timeframes required by law (usually 30 days).

8. Children’s Privacy

We do not knowingly collect or store personal information from individuals under the age of 18. If we become aware of such data, we will delete it immediately. Parents or guardians may contact us to request removal.

9. Comments

Suggested text: When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

10. Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Enable essential site functionality
  • Understand usage patterns
  • Deliver a better user experience

You may disable cookies through your browser settings. Some features may not function correctly if cookies are disabled.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

11. Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

12. Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

13. How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

14. Security Measures

We use industry-standard safeguards, including encryption and secure servers, to protect your data. While no system is foolproof, we take reasonable steps to minimize risks of unauthorized access, loss, misuse, or alteration.

15. Third-Party Links

Our site may contain links to external sites. We are not responsible for their content or privacy practices. We encourage you to review their policies before sharing any information.

16. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in law, technology, or our services. We will notify you of material changes by updating the “Last Updated” date or by other appropriate means. Your continued use of the site constitutes acceptance of the revised policy.

17. Contact Information

If you have questions, concerns, or wish to make a rights request, contact:

Mica Ringo
Email: micajringo@pm.me
Location: Vancouver, British Columbia, Canada
Data Controller for GDPR purposes: Mica Ringo